Office printer lease: A smarter choice for small businesses

An office printer lease gives companies the freedom to have advanced printer technology without being stuck with a permanent machine. Fast upgrades and built-in maintenance make it easy to avoid downtime and IT reliance. You can also enjoy an ongoing tax deduction.

According to IBIS World, an ongoing transition away from physical office equipment has caused revenue to decline at a CAGR of 4.8% through 2025, including a 9.8% decline in 2025. As more small businesses look for flexibility and leave room to scale later, a lease may be the best solution over purchasing a machine.

What Are the Benefits of Printer Leasing?

Any business looking for cost-effective office solutions should consider HP Branded everything, serviced focused options like leased machines. You’ll have access to the latest technology, fast upgrades, and maintenance without being stuck with a machine that you don’t plan to use long-term.

Some office equipment solutions provide options that allow you to lease-to-buy or upgrade to a better model at the end of the existing lease. Without the high upfront cost of purchasing a machine, small companies enjoy more capital for other operational needs. 

You won’t risk a surprise repair cost as maintenance fees are included in your leasing contract. That way, it is easier for you to budget.

Are There Tax Benefits for an Office Printer Lease?

Yes, having an ongoing office printer lease can be deducted from your company’s operating expenses. Compare that to buying a machine where you can only deduct depreciation, which will eventually end. Instead of the upfront sales tax that comes with purchasing, that tax payment is spread over the term of your lease. 

How Does Printer Leasing vs Ownership Differ?

Evaluate your printing needs to ensure the ongoing cost of the lease doesn’t outweigh what you would pay for a full price purchase. Calculate how long you may need it when thinking about leasing versus buying.

If you’re unsure which option to choose, printer leasing is best for overall cash flow and upgrades, whereas outright ownership is better for long-term savings and overall control. 

A printer lease means there’s a low upfront economic investment with consistent monthly payments. Buying it means a high upfront spending and responsibility for repairs and services. At least you’ll be able to move, customize, and sell the machine as needed.

However, the risk of outright ownership is that your technology may become obsolete. With leasing, you can constantly upgrade at the end of your term.

Enjoy Small Business Printer Leasing

Small businesses have different considerations than large enterprises that have the space and budgets to buy loads of office equipment. Upgrading to a more advanced printer is possible if you decide to renew an office printer lease. You’re not stuck with a permanent machine you’ll have to sell or recycle later on.

Enjoy repairs and maintenance that provide relief from IT team reliance. In other words, a company can always have access to advanced printing and copying without the risk of a machine becoming obsolete. 

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